Job Title: Executive Assistant (Contract - Hybrid)

Location: Folsom, NJ (Visit Mt. Laurel, NJ 2-3 times/week) (Hybrid)

Contract Duration: 3 months (possible extension)

Pay Rate: $26.00/hr

Position Summary:

South Jersey Industries (SJI) is seeking a professional Executive Assistant to provide high-level administrative support to the leadership team of SJI Renewable Energy Ventures LLC. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will handle confidential information, coordinate executive schedules, and support various administrative functions.

Responsibilities:

Manage executive calendars, appointments, and meetings.
Coordinate travel arrangements including flights, hotels, and car reservations.
Prepare, code, and submit expense reports using Workday.
Create presentations, reports, and materials for Board and leadership meetings.
Maintain confidential files, correspondence, and records.
Provide office support at the Mt. Laurel, NJ location, including supply management and mail handling.
Act as a primary point of contact for internal and external stakeholders.
Assist with special projects, Board meeting preparation, and summaries as needed.
Answer and initiate emails and phone calls, referring inquiries appropriately.
Perform additional administrative tasks as assigned.

Qualifications:

High School Diploma or GED required; additional education in administration or business is preferred.
2-4 years of experience providing administrative support, preferably to executives or corporate officers.
Proven ability to manage confidential materials and exercise professional judgment.
Strong project management and administrative skills, including typing, filing, and use of office equipment.
Proficiency in PC applications: Outlook, Word, Excel, PowerPoint; Workday experience preferred.
Experience with Board meeting preparation and interaction with Board members.
Excellent organizational skills, attention to detail, and ability to work independently.
Strong communication skills and professional demeanor.
Ability to handle time-sensitive tasks in a fast-paced environment.

Skills:

Executive Scheduling & Calendar Management
Expense Management & Reporting (Workday preferred)
Presentation & Document Preparation
Administrative Support & Office Operations
Confidential Correspondence Handling
Event & Board Meeting Coordination
Microsoft Office Suite: Outlook, Word, Excel, PowerPoint

ADN Group

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