Job Summary
We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payments to vendors, suppliers, and service providers. Your expertise will support our financial integrity by maintaining precise records, reconciling accounts, and adhering to compliance standards such as SOX (Sarbanes-Oxley Act). You will play a vital role in streamlining financial workflows using advanced accounting software and systems like Workday, Paychex, QuickBooks, and others. This position offers an exciting opportunity to contribute to a fast-paced environment where accuracy, efficiency, and proactive problem-solving are valued.

Duties

Process and verify all incoming invoices using various accounting software including QuickBooks, Sage, or PeopleSoft, ensuring compliance with GAAP (Generally Accepted Accounting Principles)
Perform account reconciliations for accounts payable and general ledger accounts to ensure accuracy and completeness
Manage the entire invoice approval cycle, from receipt through payment, maintaining detailed records in systems such as Workday or UltiPro
Prepare journal entries related to accounts payable transactions and ensure proper coding of debits & credits in the financial system
Conduct thorough analysis of accounts payable aging reports to identify discrepancies or overdue payments and resolve issues promptly
Assist with month-end closing procedures by reconciling vendor statements and preparing necessary documentation for audit purposes
Support compliance initiatives including SOX controls by documenting processes and maintaining audit-ready records
Collaborate with human resources on benefits administration related to payroll management using ADP or Kronos systems when applicable
Participate in process improvements to enhance data entry accuracy, reduce processing time, and optimize workflow efficiency

Skills

Strong understanding of accounting concepts such as double entry bookkeeping, journal entries, account reconciliation, and general ledger accounting
Proficiency with financial software including Workday, Paychex, QuickBooks, Sage, Ceridian, PeopleSoft or similar platforms
Knowledge of payroll management systems like ADP or Kronos combined with benefits administration experience
Familiarity with governmental accounting standards and non-profit accounting practices is a plus
Ability to interpret complex financial data accurately with excellent analysis skills
Experience working within a SOX-compliant environment with a focus on internal controls
Excellent data entry skills with high accuracy (10 key typing proficiency) and attention to detail
Effective communication skills for collaborating across departments including finance, HR, and external vendors
Strong organizational skills with the ability to prioritize tasks in a fast-paced setting

Join us as an Accounts Payable Specialist where your expertise will directly impact our operational excellence! We value proactive professionals who thrive on accuracy and efficiency while supporting our mission to deliver exceptional financial services.

Pay: $64,000.51 - $190,000.51 per year

Benefits:

401(k)
Disability insurance
Health savings account
Retirement plan

Work Location: Remote

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Accounts Payable Specialist