VACANCY

This recruitment will remain open until Wednesday, November 04, 2026. Interested candidates are encouraged to apply as soon as possible.

The Finance Department is seeking a Buyer to perform a variety of technical and specialized buying and purchasing functions for the City of Pomona. Under general supervision, to perform a variety of purchasing duties involved in the procurement of equipment, materials, and services; to prepare bid specifications and coordinate bid requirements; and to provide assistance to City Departments concerning purchasing procedures and policies.

Minimum Qualifications To Apply

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience

Three years of responsible purchasing experience.

The ideal candidate will have experience working with ERP and financial systems, such as Oracle, Workday, or Tyler. They will be responsible for performing a full range of purchasing and contract assignments. Additionally, the ideal candidate will prepare and deliver citywide and public presentations and provide technical training to staff.

Training

Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a related field.

License Or Certificate

Possession of, or must obtain, an appropriate, valid driver's license.

Possession of, or must obtain a Certified Professional in Supply Management (CPSM) Certificate or Certified Professional Public Buyer (CPPB) within twelve (12) months of start date.

Special Requirements

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment; ability to travel to different sites and locations; ability to lift up to 25 lbs.

SUPERVISION EXERCISED

Exercises no supervision.

Knowledge Of

General purchasing policies, procedures, and function.
City administrative and purchasing procedures, policies, and regulations.
Public Contracting Code and regulations.
Functions and operations of all City departments.
Types of materials, supplies, and equipment commonly used in local government agencies.
Key performance indicators and metrics.
English usage, spelling, vocabulary, grammar, and punctuation.
Modern office methods, practices, and procedures. Indexing, filing, record keeping methods and procedures.
Basic mathematical principles.
Safe driving principles and practices.

Skill To

Operate modern office equipment including computer equipment and software.
Operate a motor vehicle safely.
Use ERP/Financial systems (such as Oracle, FMS, etc.).
Use Microsoft Office suite products at a proficient level.

Ability To

Evaluate quality and price of products to judge suitability of goods and alternatives offered.
Audit claims and invoices.
Perform price and cost analysis.
Organize, research, and compile data and information.
Confer with various departments regarding service and supply needs.
Negotiate agreements for commodities and services.
Research, develop, review, and make recommendations on technical and non-technical bids.
Perform the full range of purchasing and contract assignments.
Research department needs.
Prepare and/or present public presentations.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Essential Duties

Assume responsibility for the ordering of materials, services, and equipment needed for City operations.
Communicate and interpret purchasing policies and procedures; gather, interpret, and investigate data relative to purchasing problems.
Confer with City departments and evaluate requisitions for materials, supplies, and equipment; make recommendations relative to Department requests.
Process purchase requisitions and issue purchase orders and contracts; issue change orders/amendments to purchase orders, contracts, and formal solicitations.
Research, locate, and develop sources of supply; compare costs and evaluate quality and suitability of products; interview and evaluate vendors; maintain current product catalogs/literature; arrange for demonstrations.
Coordinate City Auction.
Develop specifications for RFQ's (request for quotation), RFB's (request for bid), and RFP's (request for proposal), examine and evaluate proposals, and recommend awards; review proposals for acceptability; negotiate agreements or contracts for commodities or services for which competitive bidding is not appropriate.
Monitor contracts to ensure vendor compliance.
Supervise the transfer of surplus or unused supplies and equipment between departments as needed and the sale of all supplies and equipment which cannot be used by any agency, or which have become unsuitable for City use.
Encourage the standardization of similar equipment, materials, and services used by the various City departments.
Perform related duties and responsibilities as assigned.

Other Job Related Duties

Perform related duties and responsibilities as assigned.

DISASTER SERVICE WORKER

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.

SELECTION PROCESS

Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations. Ability to lift up to 25 lbs.

Application Process

Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. Applications will be screened in relation to the criteria outlined in this job announcement.

To complete your applications for the position you will be promoted to respond to the supplemental questions. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

City Mission Statement

The City of Pomona is dedicated to improving the quality of life for our diverse community.

The City of Pomona offers the following generous benefit package. Employees serve a 12-month probationary period. The Salary Scale Plan is composed of five steps. Merit step increases are based on meets standards performance, except step 4 and 5, which requires exceed standards performance.

Work Schedule

Most employees including certain Police Department employees work a 4/10 work schedule.

24-hour operations personnel may be assigned to a 12-hour (12/80) schedule.

City Hall Employees work Monday through Thursday, with City Hall being closed every Friday.

In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Director may assign an employee a different work schedule that is in compliance with the requirements of FLSA with Human Resources and Association approval.

RETIREMENT BENEFITS: Provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. New employees who become a "new" member of CalPERS for the first time on or after January 1, 2013 will be enrolled in the CalPERS 2% @ 62, FAS 3 Plan. New members will be required to pay at least 50% of the normal cost [Govt. Code Section. 7522030(c)]. However, a new employee who is a "classic" member of CalPERS or a current member of another California public retirement system will be enrolled in the CalPERS 2% @ 60, FAS 3 Plan. Currently, all new employees shall pay the CalPERS member's retirement contribution of 7.5%. City of Pomona employees do not contribute into Social Security.

PAID HOLIDAYS: 13 paid holidays & 2 floating holidays are provided per year.

Vacation Leave

1-3 years = 80 hours
4-5 years = 120 hours
6-8 years = 160 hours
9-15 years = 200 hours
16 years plus = 240 hours (maximum)

SICK LEAVE: 12 days per year (prorated if on any leave without pay).

EXECUTIVE LEAVE: Provided to Group C (exempt) employees. Accrue 80 hours per year.

GROUP INSURANCE PROGRAMS: These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.

HEALTH INSURANCE: $700 per month; cash-in-lieu program available
DENTAL: $75 per month
VISION: Voluntary participation by the employee
125 BENEFIT PLAN CONTRIBUTIONS: City paid contributions that goes towards medical, dental, and vision insurance premiums. They are applied in addition to the other contributions listed above.
- Waiving coverage = $45 per month
- Single coverage = $205 per month
- Two-party coverage = $1,075 per month
- Family coverage = $1,775 per month
LONG TERM DISABILITY INSURANCE: 66 2/3 of base salary for a maximum of 2 years after 60 days
LIFE INSURANCE: $50,000 policy plus AD&D

EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities.

TUITION REIMBURSEMENT: $3,500 per year, provided employee is not receiving Education Incentive.
EDUCATION INCENTIVE: This benefit is provided to qualifying employees for a degree from an accredited college when such a degree is higher than the minimum degree required for the position. Provided employee is not receiving Tuition Reimbursement or after one (1) year from date employee received Tuition Reimbursement.
- 2% for an associate's degree
- 4% for a bachelor's degree
- 6% for a master's degree

DEFERRED COMPENSATION: A voluntary deferred compensation 457 plan is available.

FLEXIBLE SPENDING ACCOUNTS: are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

LEGAL PROTECTION AND IDENTITY THEFT PROTECTION: Offered by LegalShield under two separate plans, provides the protection and peace of mind your family needs and deserves. LegalShield provides a variety of legal services, while IDShield is focused on identity theft protection. These offerings may be purchased individually or bundled together.

PET INSURANCE: Offered by Nationwide, allows you to select from two pre-made plans, or create a customizable plan that addresses the specific needs of your beloved pets.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

For a more detailed overview of the benefits, review the PMMCEA Memorandum of Understanding.

FIVE-YEAR VISION STATEMENT: Pomona will be recognized as a vibrant, safe, beautiful community that is a fun and exciting destination and the home of arts and artists, students, and scholars, business and industry.

CORE VALUES: The City of Pomona values Cultural Diversity; Fiscal Responsibility; Focusing on the Future; Excellent Customer Service; Leadership; Quality of Life; and Clear and Open Communication.

01

How many years of responsible purchasing experience do you possess?

No experience
Less than 1 year
At least 1 years, less than 2 years
At least 2 years, less than 3 years
At least 3 years or more

02

Describe your purchasing experience. If you do not have experience, please type “N/A.”

03

What is the highest level of education that you have completed?

Did not graduate high school / did not obtain GED
Graduated high school / obtained GED
Completed some college-level coursework or obtained Associate degree
Obtained Bachelor's degree
Obtained Graduate degree

04

Do you possess a valid CA driver's license?

05

Do you currently possess a Certified Professional in Supply Management (CPSM) Certificate or Certified Professional Public Buyer (CPPB)?

06

Are you able to work in a standard office environment?

07

Are you able to travel to different sites and locations?

08

Are you able to lift up to 25 lbs?

09

Which of the following ERP/Financial systems are you experienced with?

Oracle
Workday
Tyler
I do not have any experience with the above systems

10

Please describe your experience with ERP and financial systems (e.g., Oracle, Workday, Tyler), including performing purchasing activities, managing formal and informal bidding processes, and assigning contracts.

11

Please select all Microsoft Office applications in which you have advanced-level experience:

Microsoft Excel
Microsoft Word
Microsoft Access
I do not have any experience with the above software applications

12

Please describe your experience managing the full range of purchasing activities, including formal and informal bidding processes, contract preparation, and contract administration. If you do not have experience, please type “N/A.”

13

Please describe your experience preparing and delivering presentations to citywide or large audiences and the public. If you do not have experience, please type “N/A.”

14

Please describe your experience providing technical training to staff. If you do not have experience, please type “N/A.”

Required Question

City of Pomona

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