Disbursement Clerk

Malman Law – Chicago, IL

About Malman Law

At Malman Law, we have spent more than 30 years advocating for injured clients across Illinois. Our team is committed to providing compassionate client service while delivering strong legal results in personal injury, workers’ compensation, and nursing home litigation matters. We pride ourselves on building a collaborative, fast-paced, and supportive environment where employees are empowered to grow professionally and make a meaningful impact.

We are currently seeking a detail-oriented and organized Disbursement Clerk to join our team in-office at our Chicago headquarters.

Position Summary

The Disbursement Clerk is responsible for assisting with the preparation, coordination, and processing of case disbursements and settlement-related payments. This role works closely with attorneys, paralegals, finance, and operations teams to ensure accurate and timely handling of settlement funds, invoices, liens, and client-related payments.

The ideal candidate is highly organized, able to manage confidential financial information, and comfortable working in a deadline-driven legal environment.

This is an in-office position with the potential for one remote workday per week after successful completion of the 90-day introductory period, based on performance and business needs.

Key Responsibilities

Prepare and process settlement disbursements in accordance with firm procedures
Review settlement statements, invoices, liens, and supporting documentation for accuracy
Coordinate with attorneys, paralegals, medical providers, vendors, and clients regarding payment processing and outstanding balances
Assist with tracking incoming and outgoing settlement funds
Maintain accurate electronic and physical records related to disbursement activity
Verify payee information and ensure compliance with internal financial controls
Assist with check requests, wire transfers, and related accounting documentation
Monitor deadlines and follow up on outstanding disbursement items as needed
Maintain confidentiality of client financial and case-related information
Support clients in person and via phone calls regarding settlement questions and payments
Support additional administrative and operational tasks as assigned

Qualifications

High school diploma or equivalent required; associate’s or bachelor’s degree preferred
Prior administrative, accounting, legal support, banking, or finance experience preferred
Experience in a law firm or settlement/disbursement environment is a plus
Strong attention to detail and organizational skills
Ability to handle sensitive and confidential information professionally
Strong written and verbal communication skills
Proficiency with Microsoft Office, including Excel and Outlook
Ability to manage multiple priorities in a fast-paced environment
Experience with legal or accounting software is a plus

Compensation & Benefits

Base salary range: $40,000 – $50,000 annually, commensurate with experience. Final offers are subject to candidate qualifications, experience, and internal equity considerations.

Benefits include:

Medical, Dental, and Vision coverage
Employer-sponsored 401(k) contribution (3% firm contribution)
Paid Time Off and paid holidays
Professional development opportunities
Employee Assistance Program (EAP)
Hybrid work flexibility based on team needs and performance

Work Environment & Schedule

Full-time position
In-office role located in Chicago, Illinois
Potential eligibility for one remote workday per week after 90 days based on performance and departmental needs

Equal Employment Opportunity Statement

Malman Law is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Applicant Notice

Malman Law utilizes AI-enabled tools within certain recruiting and hiring platforms to assist with resume review and application management. All employment decisions are made by human reviewers in compliance with applicable federal, state, and local employment laws.

Recruiter outreach is not under consideration at this time. Third-party recruiting agencies and unsolicited candidate submissions will not be considered.

Malman Law

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Disbursement Clerk