Contract-to-Hire position for a top-tier Global Investment Firm
NYC
4 days a week in office (Mon-Thu)

We are seeking a highly organized and detail-oriented Recruiting Coordinator to support a fast-paced Talent Acquisition team. This role is responsible for managing a high volume of interview scheduling, ensuring a seamless candidate experience, and providing administrative support throughout the recruiting process.

The ideal candidate thrives in a fast-moving environment, can effectively manage competing priorities, and has experience coordinating interviews across multiple stakeholders and time zones.

Key Responsibilities

Coordinate and schedule interviews across multiple business lines and hiring teams
Manage a high-volume interview calendar, often supporting 70+ interviews per week
Serve as the primary point of contact for candidates throughout the interview process
Partner closely with Recruiters, Hiring Managers, and interview teams to ensure efficient scheduling and communication
Manage interview logistics including calendar invitations, conference rooms, virtual meeting links, and candidate communications
Maintain candidate records and recruiting data within the Applicant Tracking System (ATS)
Assist with offer coordination and pre-employment onboarding activities
Generate recruiting reports and provide scheduling metrics as needed
Support recruiting operations initiatives and process improvement efforts
Ensure a positive and professional candidate experience throughout the hiring process

Qualifications

1-3+ years of Recruiting Coordinator or Talent Acquisition support experience
Experience supporting high-volume recruiting environments
Strong calendar management and scheduling experience
Experience working within an Applicant Tracking System (Workday, Greenhouse, Taleo, iCIMS, Lever, etc.)
Exceptional organizational skills and attention to detail
Ability to prioritize multiple requests in a fast-paced environment
Strong verbal and written communication skills
Proficiency with Microsoft Office and Google Workspace products
Ability to maintain confidentiality and professionalism when interacting with candidates and internal stakeholders

Preferred Qualifications

Experience supporting corporate recruiting teams
Experience scheduling interviews across multiple time zones
Exposure to recruiting operations, reporting, or process improvement initiatives
Experience supporting high-growth or enterprise organizations

Phyton Talent Advisors

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