Office Assistant - Receptionist | Miami, FL

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, is seeking a professional, organized, and personable Office Assistant to join our Miami office. This is a full-time, front desk position offering a competitive salary, full benefits, and the opportunity to play a key role in maintaining a welcoming and professional environment for visitors, clients, and staff.

As the largest minority and women-owned law firm in the nation, QPWB is proud to foster a culture of excellence, inclusivity, and professional growth.

About the Role

This position is ideal for a detail-oriented administrative professional with excellent communication and multitasking skills, particularly those with experience in a legal or professional services setting. The Office Assistant will support the daily operations of our front desk, ensuring the smooth flow of communications and administrative tasks.

Key Responsibilities

Greet and assist visitors and clients in a courteous and professional manner
Answer and route incoming calls using a multi-line phone system; take and relay messages as needed
Manage daily mail and package deliveries, including logging and distributing items
Coordinate outgoing shipments via FedEx/UPS and maintain incoming fax distribution
Update and maintain staff extension list and conference room calendar
Organize and maintain the front desk area, ensuring conference rooms are clean and stocked
Monitor and manage inventory of office supplies; coordinate with vendors for restocking and equipment maintenance
Provide general administrative support, including scheduling meetings and conference calls
Perform other clerical duties as assigned to support office efficiency

Qualifications

1–2 years of experience as a receptionist or front desk administrative assistant; law firm or professional services background preferred
High School Diploma or equivalent required
Familiarity with multi-line phone systems
Strong verbal and written communication skills
Proficiency in Microsoft Office applications, including Outlook and Excel
Excellent organizational and time management abilities
Ability to work independently and exercise sound judgment

Physical Requirements

This role involves extended periods of sitting and frequent use of computers and office equipment. Occasional walking, bending, lifting (up to 20 lbs.), and standing may be required.

Work Environment

The position is located in a professional office environment with occasional variations in temperature and interruptions throughout the workday.

Compensation & Benefits

Competitive hourly wage, commensurate with experience
Comprehensive benefits package, including:
- Medical, dental, and vision insurance
- Employer-paid life and short-term disability insurance
- 401(k) plan with generous employer match
- Paid vacation, holidays, and personal time off

How to Apply

For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience.
QPWB is an Equal Opportunity Employer seeking dedicated and enthusiastic administrative professionals ready to thrive in a fast-paced environment.

Quintairos, Prieto, Wood and Boyer, P.A.

Latest Jobs

Office Assistant