Important Notes:

1. All applicants are required to submit their resume with a cover letter detailing where previous experience aligns with the job description and requirements below. Applicants without a cover letter will not be considered.

2. This is a remote role that requires the Executive Assistant to work standard US Mountain Time hours (8:00 a.m. – 5:00 p.m.). Because the CEO travels globally, the role may occasionally require support outside of standard business hours.

About Templar Shield

Templar Shield exists to protect the systems that quietly hold everyday life together. Our mission is to support industries that directly impact people’s safety, livelihoods, and well-being, critical infrastructure, healthcare, banking and insurance, and public-sector agencies, by helping them manage risk, security, identity, and emerging AI responsibly and at scale. We believe trust is engineered through discipline, transparency, and long-term thinking, not shortcuts. Equally important, we believe that how we build matters as much as what we build. Templar Shield is intentionally designed as a family-first organization that prioritizes our people, their growth, and their lives beyond work. When employees are supported, trusted, and fulfilled, they do their best work, and that creates stronger partnerships, better outcomes, and genuinely happier customers.

Position Description:

The Executive Assistant to the CEO is a mission-critical, high-trust role at Templar Shield, directly enabling the CEO’s effectiveness as the company scales rapidly in the AI risk and security market. This position is designed for someone who operates at executive altitude, exercises excellent judgement, and brings structure, clarity, and momentum to a fast-moving environment. Acting as a force multiplier for the CEO, the Executive Assistant ensures the CEO’s time, focus and priorities are aligned with the company’s most important objectives. The role goes beyond calendar management: it is about anticipation, leverage, and execution. While the role includes exposure to the center of the business, with visibility into leadership decisions, strategic initiatives, partnerships, and market-facing activity, its primary purpose is to provide exceptional executive support to the CEO in a fast-paced, high-growth environment.

Templar Shield works closely with global, multi-billion-dollar technology partners and alliances, including major enterprise platforms and ecosystem partners. In this role, the Executive Assistant will help coordinate executive engagement with these partners, support alliance-related communications and logistics, and ensure smooth execution of high-stakes meetings and initiatives. This exposure does not replace the executive support function - it enhances it, requiring polish, professionalism, and precision.

As Templar Shield continues to grow, this role will contribute to scaling executive operations and internal processes, supporting channel and alliance coordination, and providing light support across executive-level marketing and event activities. These responsibilities are extensions of the core executive support function and are intended to enhance execution - not distract from it.

Primary Objectives:

Core Responsibilities

Executive Partnership & CEO Enablement

Serve as a trusted partner to the CEO, proactively managing time, priorities, and information flow
Own complex calendar management, including prioritization, conflict resolution, and preparation for high-stakes meetings
Manage CEO inbox and correspondence, ensuring clarity, follow-through, and timely decision-making
Coordinate domestic and international travel, itineraries, and logistics for the CEO (and select C-suite leaders as needed)
Draft, edit, and review executive-level communications, presentations, and documents
Handle highly confidential information with absolute discretion and sound judgment
Anticipate needs, identify friction points, and resolve issues before they impact execution
Conduct research and prepare briefing materials to support executive decision-making
·Operate effectively at the center of the business, supporting core executive functions

Executive Operations & Special Projects

Ensure seamless planning and execution of executive meetings, offsites, board meetings, and key events
Support CEO engagement with strategic partners and alliances, coordinating logistics, materials, and preparation for high-visibility interactions
Track action items and commitments across executive initiatives to ensure follow-through and accountability
Contribute to the development and scaling of executive processes and operating rhythms as the company grows
Take ownership of special projects in support of executive and company priorities, often involving cross-functional coordination

Note: The scope of special projects will evolve based on company needs and the strengths of the individual in the role.

Travel & External Engagement

Support CEO participation in industry conferences, partner events, leadership offsites, and client meetings
Provide on-site executive support when required to ensure events are well-managed and professionally executed
Travel is expected and may increase during peak conference and event periods (typically up to ~20% during those windows)

Qualifications:

Minimum 5 years of experience supporting a CEO - or senior executive, ideally in a high-growth, consulting, technology, or fast-paced startup environment
Exceptional verbal and written communication skills
Proven ability to operate with discretion, judgement, and confidence while managing multiple priorities and timelines
Proficiency in Microsoft Office Suite, Google Workspace, Zoom, and project management tools (e.g., Asana, Trello)
Strong organizational and prioritization skills; attention to detail is a must; calm under pressure
Ability to work autonomously while staying tightly aligned with executive priorities
Thrive in a high accountability, fast-moving executive environment
Demonstrate pride and ownership in handling high-trust, mission-critical responsibilities
Commit to long-term partnership and growth alongside the CEO and the company
Deliver work that directly contributes to the company’s success and executive effectiveness
Must be available to work a standard workday 8-5 in Mountain Time Zone
Up to 20% travel required to support offsite conferences and events

Preferred:

Experience in technology, SaaS, cybersecurity, or consulting environments
Familiarity with ServiceNow, partner ecosystems and enterprise clients
Bachelor’s degree in Business, Communications, or a related field
Experience contributing to executive operations, strategy support
Prior experience in CRM technology
A desire to grow and contribute to a fast-growing company and make this role your own

Pay: $70,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Vision insurance

Work Location: Remote

Templar Shield, Inc.

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Executive Assistant to the CEO