Your work days are brighter here.
We’re obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we’re shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you’ll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We’re in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you’ll do meaningful work with Workmates who’ve got your back. In return, we’ll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you’ve found a match in Workday, and we hope to be a match for you too.
About The Team
At Workday, we are deeply committed to elevating human potential and making a positive impact in our communities. The philanthropy team leads our Workday Foundation grantmaking and social impact programs.
About The Role
Workday is looking for an Executive Assistant to support our philanthropy team. In this role, you will support the Chief Impact Officer and the philanthropy team members. We are looking for a well-organized, detail-oriented, high energy individual with a positive outlook and a proactive attitude to provide administrative and organizational support.
Key Responsibilities
Executive Support: Manage, prioritize, and anticipate Chief Impact Officer’s day-to-day schedule. Handle scheduling for a high volume of external and internal meetings for executive and team, confirm meetings, book meeting space, organize A/V, plan refreshments and ad hoc requests as needed.
Travel & Logistics: Seamlessly plan and book domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations. You will handle complex travel logistics, problem-solve non-routine issues, and maintain a keen awareness of time zones and global complexities.
Project & Event Coordination: Track and drive the completion of critical tasks and project milestones, following up on outstanding items to ensure deadlines are met. Plan and coordinate department events, including managing all logistics from agenda preparation and catering to securing venues and inviting attendees. This will include quarterly meetings with grantees and scheduling regular check-ins with key internal and external teams and assisting with the planning and execution of the Foundation’s annual calendar of priority projects.
Communication & Collaboration: Serve as a key point of contact, expertly managing and prioritizing communication across the team, organization, and with external partners. Maintain team mailboxes, support internal and external communications and presentations and provide general administrative support to the team.
Administrative Tasks & Reporting: Support preparation of reports for quarterly updates, board packets, annual audit, tax returns, and miscellaneous reporting as needed. Process purchase orders, expense reports, and expenses in Workday and Workday Foundation systems and ensure spend is within budget.
About You
Basic Qualifications
- 5+ years of executive support and/or project coordination experience
- Basic skills working with a wide range of office applications including Outlook, Slack, Google Drive, Google Slides, Microsoft Office, Zoom and Gen AI
Other Qualifications
- Strong, professional presence and presentation; excellent verbal and written communication skills
- Ability to coordinate small/medium/large events with direction
- High energy, positive attitude, and flexibility to work effectively in a fast-paced environment
- Strong critical thinking skills with the ability to work independently and prioritize tasks with general direction and guidance
- High attention to detail to publish meeting agendas, take, and distribute notes, and follow up on action items
- Ability to resolve issues using relevant information
- Strong time management skills and the ability to multitask/prioritize multiple workstreams
- Ability to handle highly sensitive information with discretion, good judgment, confidentiality, and the utmost integrity
Workday Pay Transparency Statement
The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.
Primary Location: USA.CA.Pleasanton
Primary Location Base Pay Range: $111,400 USD - $167,200 USD
Additional US Location(s) Base Pay Range: $94,100 USD - $167,200 USD
Our Approach to Flexible Work
With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply
spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.
Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.
Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.
At Workday, we are committed to providing an accessible and inclusive hiring experience where all candidates can fully demonstrate their skills. If you require assistance or an accommodation at any point, please email accommodations@workday.com.
Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!
At Workday, we value our candidates’ privacy and data security. Workday will never ask candidates to apply to jobs through websites that are not Workday Careers.
Please be aware of sites that may ask for you to input your data in connection with a job posting that appears to be from Workday but is not.
In addition, Workday will never ask candidates to pay a recruiting fee, or pay for consulting or coaching services, in order to apply for a job at Workday.
,
