Supplier Payments Coordinator, Manufacturing Finance Is this you?
Do you love turning stacks of invoices into clean ledgers? Are you energized by solving 3‑way match discrepancies and keeping an ERP humming? Can you balance urgency with accuracy when planning ACH, wires, cards, and checks? If so, you may be the person who keeps our Wood Dale, IL payables operation running flawlessly.
Where you’ll sit in the organization
Reports To: Controller | Location: Wood Dale, IL | Date: 10/12/22
What success looks like
- Every vendor in good standing and set up correctly; every invoice validated with a 3‑way match, or discrepancies resolved with vendors and internal partners.
- Miscellaneous invoices analyzed and posted to the right accounts; A/P reconciled to both the general ledger and vendor statements.
- Payroll uploads and journal entries posted on time; any irregularities investigated and reported to the accounting manager and/or controller.
- Disbursements prioritized and executed via ACH, wire, credit card, and check to meet terms and optimize cash flow.
- Job and variance reports reviewed; employee benefits audited for accuracy; audit‑ready documentation prepared for inventory and financial audits.
- Sub‑contract purchases for maintenance, repairs, and heat‑treating verified, entered, and received; related job costs captured.
- Credit card transactions coded across multiple departments; card activity and bank accounts reconciled in the ERP.
- Monthly commission reports completed; electronic annual reports processed; progressive unearned revenue reports assembled.
- Year‑end 1099s tracked and processed; month‑ and year‑end closes supported with thorough reconciliations.
- Process improvements identified with teammates through analytical problem‑solving and collaboration.
- Internal technology issues triaged as the first point of contact; subcontracted support engaged when needed.
- ERP users trained; clear guidelines prepared for controller review; your professional knowledge kept current through training and education.
- Strong relationships built with Wiegel teams.
- Documentation stored as required by IATF 16949 and ISO 14001; 3–5 internal audits completed each calendar year across multiple sites to those standards.
- Cross‑team coverage provided: A/R invoices, customer statements, customer payment processing, training support, fax/mail distribution, answering phones, and greeting clients during companywide lunchtime.
- Paperwork and electronic work completed fully and accurately; workspace kept neat; attendance expectations met or exceeded.
- Concerns and work issues communicated promptly to your supervisor; company policies and procedures followed; other duties handled as assigned.
What you’ll need
- Microsoft Office proficiency with intermediate Excel.
- Understanding of cost accounting preferred.
- Professional communication skills: phone and email etiquette; ability to receive and provide oral and written instructions among teammates, vendors, and management.
Physical expectations
- Sedentary position; able to travel by public and private transportation.
- 20/20 vision required with or without correction.
- Use of hands 100% of the workday.
- Stand or walk approximately 25% of the day; frequent twisting, bending, and leaning.
- Office environment with occasional exposure to loud noises, dust, solvents, coolants, and oils.
FLSA status FLSA
Non-Exempt
