Title: Senior Workday Time & Payroll Consultant (US & Canada)
Location: San Ramon, CA / Remote within USA for exceptional candidates
Employment Type: Contract
Industry: Retail
Experience: 7+ Years
Job Summary
We are seeking an experienced Senior Workday Time & Payroll Consultant to support, configure, and optimize Workday Time Tracking, Absence Management, and Payroll solutions for retail operations across the United States and Canada.
The ideal candidate will have strong hands-on expertise in Workday payroll processing, timekeeping, workforce scheduling, payroll integrations, and labor compliance. This role will partner closely with HR, Payroll, Store Operations, Finance, and IT teams to ensure accurate payroll processing, effective workforce management, and compliance with U.S. and Canadian payroll and labor regulations.
Experience supporting large hourly workforces, multiple retail/store locations, shift-based employees, and high-volume payroll environments is highly preferred.
Key Responsibilities Workday Time Tracking & Labor Management
Configure and support Workday Time Tracking for retail store, distribution center, and corporate employees.
Maintain time entry codes, time calculations, overtime rules, shift differentials, meal/rest break rules, and premium pay calculations.
Configure and manage scheduling and workforce management requirements for hourly employees.
Support complex retail pay rules, including:
Configure and maintain absence plans, PTO accruals, sick leave, and leave programs for U.S. and Canadian employees.
Troubleshoot and resolve time-capture discrepancies affecting payroll and labor reporting.
Payroll Processing US & Canada
Configure and support Workday Payroll for large multi-state and multi-province employee populations.
Support payroll activities including:
Regular payroll
Off-cycle payroll
Bonus payments
Retroactive adjustments
Final pay processing
Manage payroll components including earnings, deductions, garnishments, taxes, benefit deductions, and wage attachments.
Ensure compliance with U.S. federal and state payroll regulations and Canadian provincial payroll requirements.
Support year-end payroll activities, including W-2 and T4 processing.
Support payroll reconciliation and payroll tax compliance.
Experience with ADP SmartConnect is highly desirable.
Integrations & Data Management
Support integrations between Workday and:
Monitor and maintain payroll and time-data integrity across integrated systems.
Troubleshoot integration failures and data discrepancies.
Reporting & Analytics
Develop and maintain Workday reports and dashboards supporting:
Labor costs
Payroll reconciliation
Overtime analysis
Compliance reporting
Develop calculated fields, custom reports, and composite reports.
Provide payroll and workforce analytics to business and retail leadership teams.
Testing & Workday Releases
Lead testing activities for Workday enhancements, releases, updates, and payroll tax changes.
Develop and execute:
Coordinate release validation with Payroll, HR, IT, and Store Operations teams.
Production Support
Provide Tier 2 and Tier 3 support for Workday payroll and time-tracking issues.
Investigate and resolve payroll calculation issues, integration failures, and employee payroll inquiries.
Maintain system documentation, configuration workbooks, and support procedures.
Participate in payroll cycles and critical payroll support activities.
Required Qualifications
Bachelor's degree in Human Resources, Information Systems, Business, Finance, or a related field.
7+ years of Workday experience, including hands-on experience with:
3+ years of retail industry experience supporting large hourly employee populations.
Strong understanding of:
Retail workforce management
Multi-state U.S. payroll
Canadian/multi-province payroll
Payroll taxation and compliance
Labor laws and wage requirements
Experience supporting payroll environments with 5,000+ employees is preferred.
Strong analytical, troubleshooting, and problem-solving skills.
Excellent communication skills with the ability to collaborate across Payroll, HR, Finance, IT, and business teams.
Preferred Qualifications
Workday Pro certifications in one or more of the following areas are preferred:
Additional preferred experience includes:
Technical Skills
Workday Modules:
Workday HCM, Time Tracking, Payroll US, Payroll Canada, Absence Management, Compensation, Benefits
Workday Configuration:
Business Processes, Calculated Fields, Custom Reports, Composite Reports, Dashboards, Security Configuration
Integrations:
EIB, Core Connectors, API Integrations, ADP SmartConnect
Payroll Expertise:
Multi-State Payroll, Multi-Province Payroll, Payroll Taxation, Garnishments, Retro Payroll, Payroll Reconciliation, W-2/T4 and Year-End Processing
Key Skills for ATS Search
Workday Payroll, Workday Time Tracking, Workday Absence Management, Workday HCM, Payroll US, Payroll Canada, Multi-State Payroll, Multi-Province Payroll, ADP SmartConnect, EIB, Core Connectors, Workday Integrations, Calculated Fields, Composite Reports, Payroll Tax, W-2, T4, Retail Payroll, Workforce Management, Labor Compliance, Payroll Reconciliation
