Job description:
Role: Receiving Administrator
Location: Malvern, PA
Employment Type: Full-Time, Direct Hire
Work Arrangement: Onsite, 5 Days per Week
Salary: $50,000–$65,000, depending on experience
Overview
KORE1, a nationwide provider of staffing and recruiting solutions, is seeking a Receiving Administrator / Clerk for a full-time, onsite position in Malvern, PA.
This position plays an important role in the day-to-day flow of incoming materials and supporting documentation. The Receiving Administrator will work closely with Warehouse, Purchasing, Shipping, Expediting/Logistics, and Accounting to reconcile physically received materials against purchase orders, enter goods receipts into SAP, prepare traceability documentation, match invoices, and ensure receiving records are complete and accurate.
This is an excellent opportunity for someone with experience in a warehouse, distribution, shipping, receiving, logistics, or administrative environment who is comfortable performing consistent, detail-oriented operational work.
Key Responsibilities
- Reconcile incoming warehouse receipts against purchase orders and enter Goods Receipts for Purchase Orders (GRPOs) into SAP.
- Create traceability tags for incoming stock, including purchase order, item number, and description information.
- Process receiving documentation for stock orders, government orders, and components designated for assemblies or work orders.
- Print applicable pick tickets and organize supporting paperwork for Warehouse personnel.
- Match Accounts Payable invoices to GRPO and purchase-order documentation and provide required records to Accounting.
- Maintain accurate physical and electronic files for invoices, receipts, orders, and other receiving documentation.
- Scan and attach supporting documents to the appropriate records in SAP.
- Work closely with Warehouse, Purchasing, Shipping, Expediting/Logistics, and Accounting to resolve discrepancies and keep materials and documentation moving efficiently.
Required Qualifications
- High school diploma or equivalent.
- Previous experience in receiving, shipping, warehousing, distribution, logistics, inventory administration, order processing, or a related administrative environment.
- Strong attention to detail and ability to accurately reconcile information across purchase orders, receipts, invoices, and physical materials.
- Comfortable performing data entry and maintaining detailed electronic and paper records.
- Strong organizational and filing skills.
- Basic computer proficiency and ability to learn ERP and inventory-management systems.
- Reliable and comfortable working in a structured, process-driven operational environment.
- Ability to work onsite five days per week in Malvern, PA.
Preferred Qualifications
- Approximately 5 years of relevant receiving, warehouse, distribution, shipping, logistics, or administrative experience.
- Previous experience entering goods receipts or processing purchase-order receiving transactions.
- Experience matching invoices against purchase orders and receiving documentation.
- Experience with SAP or another ERP, inventory, or warehouse-management system.
- Experience scanning, uploading, and maintaining supporting documentation within an ERP system.
- Experience with traceability requirements, inventory tags, government-order documentation, or detailed receiving records
- A four-year college degree is not required for this position.
Work Environment
This is a full-time, onsite position in Malvern, PA, five days per week.
The Receiving Administrator will work as part of a collaborative operations group supporting receiving, shipping, logistics, purchasing, warehouse, and related administrative functions. The role is well suited for someone who enjoys consistent operational work, values accuracy and organization, and is comfortable managing detailed documentation throughout the workday.
Compensation & Benefits
- Base Salary: $50,000–$65,000 annually, depending on experience and qualifications
- Employer-paid 75% of healthcare costs
- 3% employer 401(k) contribution after one year of employment, regardless of employee contribution
Pay: $50,000.00 - $65,000.00 per year
Work Location: In person
