Title : Recruiting Operations Specialist

Contract Duration: 8 months ( 03-10-2026 - 11-13-2026)

Location: Remote, CA

Pay Rate: $110/hr - $110/hr on W2

About the Role

We're looking for a Recruiting Operations Specialist to join our team on a contract basis. In this role, you'll drive the operational health of our recruiting function—optimizing recruiting technologies, improving processes, and ensuring our systems and documentation support a growing team. You'll balance hands-on systems administration with identifying opportunities for automation and efficiency gains, serving as a key partner to Recruiters, Hiring Managers, and cross-functional teams.
This role combines deep systems expertise with process optimization. You'll be the go-to expert for recruiting tool configuration, lead implementations of new capabilities, and develop resources that help the recruiting team operate efficiently. Your technical aptitude, problem-solving skills, and ability to translate operational challenges into scalable solutions will directly support our ability to hire exceptional talent.

What You'll Do

Systems Administration: Serve as a Greenhouse power user and administrator, managing job configurations, approval workflows, offer templates, custom fields, and system integrations
Technology Optimization: Drive adoption and optimization of recruiting technologies (Greenhouse, Gem, ModernLoop, JIRA) to enhance team efficiency and identify opportunities for improvement
Process Improvement: Identify and resolve bottlenecks in recruiting processes and tools, using data and user feedback to eliminate redundant workflows and increase efficiency
Project Management: Lead end-to-end project management for tool implementations, process changes, and system enhancements
Knowledge Management: Create and maintain documentation for recruiting processes, tools, and best practices with a focus on self-service and just-in-time enablement
Escalation Management: Manage ticket escalations for recruiting systems issues, prioritizing those impacting recruiting efficiency; develop self-service resources and knowledge base content to reduce recurring requests
Data & Reporting: Build and maintain standard reports, conduct data audits, and support analytics requests that inform recruiting strategy
Cross-Functional Partnership: Collaborate with People Operations, Onboarding, Immigration, IT, and hiring teams to ensure seamless handoffs and confirm compliance requirements within our ATS and recruiting processes

You May Be a Good Fit If You

Have 5+ years of experience in recruiting operations, HR operations, or similar roles with demonstrated expertise in systems administration and process improvement
Have strong systems proficiency with applicant tracking systems—you're comfortable getting into tool configuration, not just using the interface (Greenhouse experience strongly preferred)
Excel at identifying patterns in operational challenges and translating them into scalable, systematic solutions
Have experience leading tool implementations or process change initiatives from scoping through adoption
Are highly organized with the ability to manage competing priorities while maintaining attention to detail
Have experience creating clear, actionable documentation and enablement materials that drive self-service
Communicate effectively across all levels, from coordinators to senior leaders
Are comfortable with data analysis and can use metrics to identify opportunities and measure impact
Thrive in fast-paced environments and can balance proactive improvements with responsive support

Strong Candidates May Also Have

Experience administering Greenhouse at a configuration level (workflows, custom fields, permissions, integrations)
Background working with technical recruiting teams
Familiarity with recruiting analytics and reporting tools
Experience with JIRA, Workday, or similar operational platforms
Background in instructional design or enablement content development

Current Tech Stack

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