Procurement & Accounts Receivable Specialist

Full-Time | On-Site Only | Finance & Operations

About the Role

We're looking for a detail-oriented, organized professional to own both sides of the transaction: buying what our projects need and making sure we get paid for what we deliver. In this hybrid role, you'll source, order, and track project materials, equipment, and services — keeping vendors, freight, and schedules aligned with installation dates — while also ensuring the integrity of accounts receivable, cash receipts, and billing downstream.

This position serves as a key link between project execution, the supply chain, and Accounting. You'll work closely with Sales, Vendors, Warehouse, Installation, and Accounting, and your work will directly impact on-time installs, controlled costs, and clean books.

What You'll Own

Purchasing & Procurement

Manage procurement of equipment, materials, and services for assigned projects
Place purchase orders in accordance with approved scope, pricing, and timelines
Place all “Change Order” and “Zero Charge Item” orders per project requirements
Execute all inventory item transfers into project locations
Confirm vendor pricing, availability, and lead times
Ensure all procurement activity is accurately recorded in the ERP system (NetSuite)
Ensure all project payment and contract requirements are met prior to executing orders
Process all RMAs and VRMAs with adjacent departments

Vendor Coordination & Management

Serve as the primary point of contact with vendors and suppliers
Track order confirmations, acknowledgements, shipments, and delivery schedules
Manage backorders, substitutions, and vendor-driven changes
Escalate supply chain risks with clear mitigation recommendations
Support vendor performance tracking and improvement efforts

Tracking, Logistics & Schedule Alignment

Align procurement timelines with project schedules and installation dates
Process orders to capture all available freight, piece count, and order size discount advantages
Coordinate deliveries with Warehouse and Installation teams
Ensure materials arrive complete, correct, and on time
Request outbound LTL/FTL shipping options through our freight partner, select a carrier from the options provided, and track shipments through delivery
Support resolution of delivery discrepancies or damages
Provide weekly order status reports to the Sales team

Accounts Receivable & Billing

Apply daily cash receipts, payments, and adjustments to customer accounts accurately and on time
Generate and distribute customer invoices; ensure billing is complete and compliant
Resolve unapplied cash and short payments within defined timeframes
Investigate and resolve AR-related queries from internal and external stakeholders in a timely manner
Navigate customer portals for invoice submission, payment tracking, and documentation uploads
Respond to customer and internal billing inquiries in a timely, professional manner
Identify sales tax taxability questions across state and local jurisdictions and escalate appropriately
Identify process inefficiencies and contribute to continuous improvement efforts

What We're Looking For

1-2 years of experience in procurement, purchasing, or supply chain coordination
Accounts receivable or billing experience; background in accounting or finance a plus
Hands-on NetSuite (or comparable ERP) experience, including purchase orders, inventory records, and AR modules
Strong vendor communication and follow-up skills
Ability to manage multiple orders, timelines, and deadlines simultaneously
Understanding of core accounting principles: GL journaling, credits and debits, cash movement, and online banking
Working knowledge of sales tax compliance across state and local jurisdictions
Strong Excel skills — functions, shortcuts, formulas
Familiarity with tools such as Adobe Acrobat, SharePoint, or similar document management platforms
High attention to detail and strong follow-through – you notice when something is off and you fix it before it becomes someone else's problem
Dependable, punctual, and committed to consistent on-site attendance
Comfortable working across Sales, Vendors, Warehouse, Installation, and Accounting

Success Looks Like

Materials and equipment arrive when needed for installation
Fewer project delays due to procurement issues
Improved vendor reliability and responsiveness
Reduced costs driven by utilization of freight and vendor program options
Cash receipts are applied accurately and on time; AR aging stays clean
Billing goes out complete and accurate, with no data gaps
Sales, Warehouse, and Accounting have a reliable partner for order, delivery, and AR questions

Schedule & Attendance

This is a fully on-site position. Remote or hybrid work is not available. Reliable, consistent attendance is a core requirement of this role: our projects, vendors, and installation schedules depend on this position being present and available during all scheduled working hours.

Monday – Thursday: 7:30 AM – 5:30 PM, including a 1-hour unpaid lunch and two 10-minute paid breaks
Friday: 8:00 AM – 12:00 PM, including one 10-minute paid break
40 hours per week
Arrive on time and be present for the full scheduled workday

Compensation and Benefits

Compensation: $23.00 - $28.00 per hour DOE, plus health insurance including dental, vision and supplemental/PTO/401K and profit sharing

Pay: $23.00 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Profit sharing
Tuition reimbursement
Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Procurement: 2 years (Preferred)
Accounts receivable: 2 years (Preferred)
NetSuite: 2 years (Preferred)

Location:

Denver, CO 80238 (Preferred)

Work Location: In person

W.West Equipment & Furnishings Co. jobs

Procurement & Accounts Receivable Specialist

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