Initial Posting Date:
06/12/2025
Application Deadline:
06/21/2025
Agency:
Public Employees Retirement System
Salary Range:
$3,705 - $5,066
Position Type:
Employee
Position Title:
Executive Support Specialist (Executive Support Specialist 1)
Job Description:
We are seeking a highly organized and proactive Executive Support Specialist (ESS 1) to provide comprehensive administrative support for PERS Chief Information Officer (CIO), ISD Managers and Staff. This pivotal role demands exceptional attention to detail, impeccable communication skills, and the ability to manage complex schedules and confidential information with discretion. The ideal candidate will be a resourceful problem-solver who can anticipate the CIO and ISD's needs, streamline workflows, and serve as a key point of contact both internally and externally, contributing directly to the efficiency and effectiveness of the CIO's office.
The Public Employees Retirement System is recruiting for one Executive Support Specialist (Executive Support Specialist 1) within the Information Services Division section.
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This is a full-time, permanent position.
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This position is based at our headquarters office in Tigard, Oregon, however the successful candidate will be eligible for a 100% remote work schedule with the option for hybrid work.
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This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur. All positions in the Member Information Center are hybrid due to the nature being open to the public and serving our members.
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This position is represented by the Service Employees International Union (SEIU).
We serve the people of Oregon by administering public employee benefit trusts to pay the right person, the right benefit, at the right time.
What you will be doing:
As an Executive Support Specialist (Executive Support Specialist 1) you will be responsible for providing comprehensive administrative support for PERS Chief Information Officer (CIO), ISD Managers and Staff. This pivotal role demands exceptional attention to detail, impeccable communication skills, and the ability to manage complex schedules and confidential information with discretion. The ideal candidate will be a resourceful problem-solver who can anticipate the CIO and ISD's needs, streamline workflows, and serve as a key point of contact both internally and externally, contributing directly to the efficiency and effectiveness of the CIO's office.
For a complete review of the position description, please contact the recruiter
dawn.estby@pers.oregon.gov
MINIMUM QUALIFICATIONS:
Executive Support Specialist (Executive Support Specialist 1)
Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the one year at the full performance level.
REQUESTED SKILLS (DESIRED ATTRIBUTES
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Experience in Administration Assistance: Have at least two (2) years of working experience in general administration assistance to an executive or management.
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Exceptional Organizational and Time Management Skills: In the fast-paced world of technology and executive leadership, the CIO often juggles numerous projects, meetings, and deadlines. An ESS who can proactively manage complex calendars, prioritize tasks effectively, anticipate needs, and keep everything running smoothly is invaluable. This includes meticulous attention to detail and the ability to handle multiple demands simultaneously without dropping the ball.
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Strong Communication and Interpersonal Abilities: The ESS serves as a key point of contact, interacting with internal teams, external partners, and other executives. Clear, concise, and professional communication, both written and verbal, is crucial. Furthermore, the ability to build rapport, exercise diplomacy, and maintain confidentiality fosters positive working relationships and reflects well on the CIO and the entire Information Services Division.
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Problem-Solving and Resourcefulness: When unexpected issues arise, the CIO needs an ESS who can think critically, identify solutions, and take initiative. Resourcefulness in finding information, connecting with the right people, and proactively addressing challenges before they escalate saves the CIO valuable time and reduces stress.
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Technical Aptitude and Understanding of IT Operations: While not necessarily requiring deep technical expertise, a successful ESS to a CIO, benefits from a general understanding of IT terminology, organizational structures within IT, and common technology platforms. This allows the ESS to better manage the CIO's schedule, understand the context of meetings and projects, and communicate more effectively with technical teams.
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Discretion and Professionalism: Given the sensitive nature of information often handled at the executive level, unwavering discretion and professionalism are paramount. The ESS must be trustworthy, maintain confidentiality, and exercise sound judgment in all interactions and tasks. A calm and composed demeanor, even under pressure, further enhances their effectiveness and the CIO's confidence
Benefits of Working for the State of Oregon & the Public Employees Retirement System
We strive to create an environment that is supportive and encourages work-life balance.
Additional benefits include:
ADDITIONAL REQUIRED MATERIALS
Application instructions & requirements
Current State of Oregon Employees: Apply via your employee
Workday
account.
External Applicants – Apply via the State of Oregon job opportunities webpage
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Fill out the application or submit a resume. Your submitted experience fields or attached resume should include the beginning and end dates (mm/dd/yyyy) for each employer.
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After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
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If you are a veteran, you may receive preference. The task to upload your documents will come before the public records request and gender identity questionnaire tasks.
Additional Details:
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Visa Sponsorship: Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
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Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit
Veterans Resources
, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666. NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section. -
The information in your application will be used to complete a pay equity assessment to determine salary placement upon hire. Please see the link here to our
Pay Equity Project
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The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.
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Finalists may be subject to a criminal history check. Criminal records are compared against the needs of the position and if found to conflict then may lead to disqualification.
Helpful Links & Resources
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What You Need to Know to Get the Job
HELPFUL LINKS AND CONTACT INFORMATION
For additional information you may contact the recruiter by e-mail at
dawn.estby@pers.oregon.gov
or by phone at 503-603-7500.
Come for a job. | Stay for a career. | Make a difference... for a lifetime!
PERS is an Equal Opportunity, Affirmative Action Employer
Committed to Workforce Diversity
