The Senior Business Analyst – HRIS & Payroll Migration is responsible for leading federally compliant requirements, documentation, and validation activities for large-scale HRIS and Payroll transformation initiatives. This role is critical to ensuring regulatory compliance, data integrity, audit readiness, and operational continuity throughout HRIS/Payroll system migrations, particularly in public-sector or highly regulated environments.
Key Responsibilities
- Elicit, analyze, document, and manage federally compliant business, functional, and technical requirements for HRIS and Payroll systems.
- Ensure alignment with federal labor laws, payroll tax regulations, data privacy standards, and audit requirements.
- Collaborate with legal, compliance, HR, and payroll stakeholders to validate regulatory interpretations and system impacts.
- Support end-to-end HRIS and Payroll migration efforts, including legacy system analysis, data mapping, and future-state process design.
- Document current-state (as-is) and future-state (to-be) HR, payroll, and benefits workflows.
- Partner with technical teams to ensure accurate data conversion, reconciliation, and validation.
- Identify and mitigate risks related to payroll accuracy, employee data integrity, and regulatory compliance during transition periods.
- Develop and maintain comprehensive post-migration documentation, including:
- System configurations
- Process flows and operating procedures
- Data dictionaries and interface specifications, Compliance and audit artifacts
- Ensure documentation meets federal audit and reporting standards and supports long-term system sustainability.
- Support User Acceptance Testing (UAT), parallel payroll testing, and post-implementation validation.
- Track and resolve post-migration defects, data discrepancies, and compliance gaps.
- Act as a liaison between HR, Payroll, IT, vendors, compliance teams, and project leadership.
- Provide regular status updates, risk assessments, and documentation deliverables.
Required Qualifications
- Bachelor’s degree in Business Administration, Information Systems, Human Resources, or a related field.
- Proven experience supporting HRIS and Payroll migration projects, including data conversion and system transitions.
- Strong experience developing federally compliant requirements and system documentation.
- Solid understanding of HR, payroll processing, benefits administration, and timekeeping systems.
- Hands-on experience with requirements methodologies and tools (BRDs, FRDs, traceability matrices).
- Strong analytical, documentation, and stakeholder communication skills.
Preferred Qualifications
- Experience in public sector, government, or highly regulated environments.
- Familiarity with HRIS/Payroll platforms such as Workday, PeopleSoft, SAP, Oracle HCM, or ADP.
- Knowledge of federal payroll, labor, and data privacy compliance standards.
- Experience supporting audits, compliance reviews, and regulatory reporting.
- Certifications such as CBAP, PMI-PBA, or HRIS-related credentials.
Key Competencies
- Federal Compliance & Regulatory Analysis
- HRIS & Payroll Systems Expertise
- Requirements Traceability & Documentation
- Data Migration & Validation
- Process Mapping & Optimization
- Stakeholder Engagement & Communication
- Audit Readiness & Risk Mitigation