Join TeamHealth as an administrative Recruiting Support Specialist, a new role for our corporate team designed to support and enhance critical recruiting operations across the organization. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys solving problems, improving processes, and working independently. You'll play a key role in managing pre-employment activities, background screening processes, recruitment administration, and candidate experience initiatives while helping shape and build scalable processes for the future.
If you thrive in a fast-paced environment, enjoy creating order from complexity, and take pride in handling sensitive information with professionalism and discretion, we'd love to hear from you.
What You'll Do
As a Recruiting Operations Specialist, you'll serve as a key partner to recruiters, hiring managers, candidates, and external vendors, ensuring a seamless hiring experience from offer through onboarding. Because this is a newly established role, you'll also have the opportunity to identify gaps, streamline workflows, and help build best practices that support a growing Talent Acquisition team.
Key Responsibilities
Background Checks & Pre-Employment Screening-
Initiate and manage candidate reference checks and background screening activities.
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Review screening results and appropriately escalate findings in accordance with company policies and compliance requirements.
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Coordinate specialized background, credentialing, and health screening requirements for designated positions.
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Maintain accurate and complete pre-employment records within Workday and other recruiting systems.
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Provide timely updates to recruiters, hiring managers, and business stakeholders regarding candidate onboarding progress.
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Partner with vendors and internal teams to resolve screening-related issues, discrepancies, and process challenges.
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Ensure all pre-employment activities comply with applicable employment laws, regulations, and company standards.
Recruiting Operations & Administrative Support-
Manage sponsored job postings and recruitment advertising campaigns through Indeed and other recruiting platforms.
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Coordinate Indeed campaign administration and related invoicing activities.
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Monitor recruiting team inboxes, respond to inquiries, and route requests appropriately.
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Process audit, deletion, and record maintenance requests in accordance with organizational guidelines.
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Support offer administration activities, including designated business units such as AccessNurse.
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Identify opportunities for process improvement, workflow optimization, and enhanced candidate experiences.
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Assist with recruiting projects and operational initiatives as needed. #LI-TA #LI-Remote
