Personal Administrative Assistant

Rays Electrical Service • Part-time • Elgin, IL, US • $19 - $27 / hour • 3d ago

We are seeking a highly organized, proactive, and versatile Part-Time Personal Administrative Assistant to support both the professional and personal operations of our leadership. In this role, you will act as a central resource for daily activities, seamlessly shifting between digital file management, physical organization, local errands, and personal support tasks. The ideal candidate is a reliable self-starter who thrives in a dynamic environment, possesses excellent attention to detail, and maintains strict confidentiality.

Hours: 15–20 hours per week

Responsibilities

Cloud Organization: Scan, index, and organize physical documents into our digital ShareDrive system, ensuring logical folder structures and easy retrieval.
Physical Archive Management: Maintain, audit, and systematically file paper documents, sensitive records, and financial paperwork.
Correspondence: Assist with sorting incoming mail, managing digital correspondence, and tracking action items.
Business Errands: Handle daily ground logistics, including post office runs, returns, picking up office supplies, delivery lunch, and courier tasks.
Personal Support: Assist the Executives with personal tasks such as picking up dry cleaning, scheduling personal appointments, vehicle maintenance drop-offs, or coordinating personal deliveries.
Inventory Control: Monitor inventory levels for both office supplies and personal essentials, ordering or purchasing replacements proactively.

Qualifications & Requirements

Experience: 1–3 years of experience in an administrative support, personal assistant, or office coordinator role preferred.
Technical Skills: Proficient with cloud storage platforms (Google Drive, OneDrive, or ShareDrive systems), basic document scanning software, and smartphone applications for navigation and task management.
Transportation: Must possess a valid driver’s license, a clean driving record, and a reliable personal vehicle for running local errands.
Physical Demands: Ability to lift up to 25 pounds, stay on your feet for light cleaning/organizing, and travel locally throughout the workday.
Discretion: Absolute commitment to maintaining the privacy and confidentiality of sensitive business and personal data.
Attitude: Positive outlook and high energy.

Company Description

Electrical Company based out of Elgin, Il. Rays Electrical has over 15+ years of delivering professional service to our residential and commercial clients. We pride ourselves on our reputation of our skilled craftsmanship, leadership and valued work teams. We are growing and looking for great talent to add to our company!