Job Summary
We are seeking a dynamic and detail-oriented Payroll Coordinator to join our team. In this vital role, you will oversee the accurate processing of payroll, ensure compliance with all relevant labor and tax laws, and manage payroll-related data across multiple systems. Your expertise will help maintain the integrity of our payroll operations, support employee benefits administration, and uphold confidentiality standards. This position offers an exciting opportunity to contribute to a fast-paced environment where precision, efficiency, and compliance are paramount.
Duties
- Process payroll using various systems such as Workday, ADP, Paychex, UltiPro, Kronos, and Ceridian, ensuring timely and accurate payments.
- Maintain and update employee records within HRIS (Human Resources Information Systems) and payroll software platforms.
- Reconcile payroll data with accounting systems like QuickBooks, General Ledger software, and other financial tools to ensure consistency.
- Ensure compliance with employment and labor laws, tax regulations, and wage & hour laws by staying current on legal updates.
- Manage payroll tax filings, including withholding taxes, unemployment insurance contributions, and other statutory deductions.
- Handle confidential information with discretion while managing data entry tasks related to payroll processing and benefits administration.
- Assist with accounts payable/receivable processes related to payroll expenses and benefits payments.
- Support time & attendance systems such as Kronos or Time & Attendance systems for accurate tracking of hours worked.
- Prepare reports on payroll activities for internal review and external audits; perform account reconciliation and analysis as needed.
- Collaborate with Human Resources to ensure proper onboarding, offboarding, benefits enrollment, and compliance documentation.
Experience
- Proven experience in payroll management or related financial roles within corporate or non-profit organizations.
- Extensive knowledge of payroll systems including Workday, ADP, Paychex, UltiPro, Kronos, Ceridian; proficiency in supporting these platforms is highly desirable.
- Strong understanding of employment law, tax law, labor law compliance, and financial concepts related to payroll processing.
- Demonstrated ability to handle confidential information responsibly while maintaining accuracy in data entry and recordkeeping.
- Experience working with accounting software such as QuickBooks or similar financial tools; familiarity with general ledger accounting is a plus.
- Skilled in spreadsheets (Excel), analysis techniques, account reconciliation, journal entries, double-entry bookkeeping, debits & credits—essential for precise financial management.
- Knowledge of benefits administration processes and governmental accounting practices is advantageous.
- Excellent organizational skills combined with attention to detail; ability to multitask effectively in a fast-paced environment.
- Strong communication skills to collaborate across departments including Human Resources and Finance teams.
Join us if you're passionate about ensuring seamless payroll operations while upholding the highest standards of accuracy and compliance!
Pay: $25.44 - $30.64 per hour
Work Location: Remote
