Job Title: Executive Assistant (Contract - Hybrid)
Location: Folsom, NJ (Visit Mt. Laurel, NJ 2-3 times/week) (Hybrid)
Contract Duration: 3 months (possible extension)
Pay Rate: $26.00/hr
Position Summary:
South Jersey Industries (SJI) is seeking a professional Executive Assistant to provide high-level administrative support to the leadership team of SJI Renewable Energy Ventures LLC. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will handle confidential information, coordinate executive schedules, and support various administrative functions.
Responsibilities:
- Manage executive calendars, appointments, and meetings.
- Coordinate travel arrangements including flights, hotels, and car reservations.
- Prepare, code, and submit expense reports using Workday.
- Create presentations, reports, and materials for Board and leadership meetings.
- Maintain confidential files, correspondence, and records.
- Provide office support at the Mt. Laurel, NJ location, including supply management and mail handling.
- Act as a primary point of contact for internal and external stakeholders.
- Assist with special projects, Board meeting preparation, and summaries as needed.
- Answer and initiate emails and phone calls, referring inquiries appropriately.
- Perform additional administrative tasks as assigned.
Qualifications:
- High School Diploma or GED required; additional education in administration or business is preferred.
- 2-4 years of experience providing administrative support, preferably to executives or corporate officers.
- Proven ability to manage confidential materials and exercise professional judgment.
- Strong project management and administrative skills, including typing, filing, and use of office equipment.
- Proficiency in PC applications: Outlook, Word, Excel, PowerPoint; Workday experience preferred.
- Experience with Board meeting preparation and interaction with Board members.
- Excellent organizational skills, attention to detail, and ability to work independently.
- Strong communication skills and professional demeanor.
- Ability to handle time-sensitive tasks in a fast-paced environment.
Skills:
- Executive Scheduling & Calendar Management
- Expense Management & Reporting (Workday preferred)
- Presentation & Document Preparation
- Administrative Support & Office Operations
- Confidential Correspondence Handling
- Event & Board Meeting Coordination
- Microsoft Office Suite: Outlook, Word, Excel, PowerPoint
