Job Overview
We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this vital role, you will manage the company's outgoing payments, ensure accurate processing of invoices, and uphold financial compliance standards. Your expertise will help streamline our accounts payable processes, support vendor relationships, and maintain the integrity of our financial data. This position offers an exciting opportunity to contribute to a fast-paced environment while developing your accounting skills and advancing your career in finance.
Duties
- Process and verify all incoming invoices using various financial software such as Workday, SAP, or QuickBooks, ensuring accuracy and timeliness.
- Perform account reconciliations and resolve discrepancies related to payments, debits & credits, and invoice issues.
- Maintain meticulous records of accounts payable transactions while ensuring compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) regulations.
- Manage vendor relationships by responding promptly to inquiries, setting up new vendors in systems like Paychex or ADP, and ensuring proper documentation.
- Execute payment runs through electronic transfer systems, including ACH and wire transfers, while adhering to internal controls and approval processes.
- Assist with month-end closing activities such as journal entries, general ledger reconciliation, and accrual adjustments within accounting systems like PeopleSoft or Sage.
- Support accounts receivable functions when needed, including invoice processing and customer account management.
- Contribute to process improvements by automating accounts payable workflows using tools like UltiPro or Kronos for efficiency gains.
- Handle confidential financial information with integrity and discretion at all times.
- Collaborate with human resources teams on benefits administration related to payroll processing in systems like Ceridian or ADP.
Experience
- Proven accounting and finance experience with a strong understanding of double entry bookkeeping principles.
- Hands-on experience working with financial software such as Workday, QuickBooks, Sage, or similar platforms.
- Knowledge of accounts payable automation tools and electronic payment methods.
- Familiarity with regulatory standards including SOX compliance and GAAP accounting practices.
- Experience in invoice processing, account reconciliation, journal entries, and general ledger management.
- Strong analysis skills with proficiency in Excel data analysis techniques such as formulas, VLOOKUP functions, pivot tables, and spreadsheets management.
- Background in public accounting or corporate finance roles is highly desirable.
- Ability to handle high volumes of data entry accurately while maintaining attention to detail under tight deadlines.
- Excellent organizational skills combined with a proactive approach to problem-solving within accounting systems like PeopleSoft or UltiPro.
Join us if you’re eager to leverage your accounting expertise in a vibrant environment that values precision, innovation, and professional growth!
Pay: $25.23 - $30.38 per hour
Work Location: Remote
