Overview
We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our dynamic finance team. In this role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong relationships with vendors and internal stakeholders. Your expertise in financial software, accounting principles, and compliance standards will be essential to support our organization’s financial health and operational efficiency. This position offers an exciting opportunity to contribute to a fast-paced environment where accuracy, efficiency, and proactive problem-solving are valued.
Responsibilities
- Process and verify all incoming invoices using accounting software such as Workday, SAP, or QuickBooks, ensuring compliance with company policies and GAAP standards.
- Perform account reconciliations and resolve discrepancies related to accounts payable transactions promptly.
- Manage the entire invoice approval workflow, collaborating with internal departments to secure necessary authorizations.
- Maintain accurate records of all payments, journal entries, and vendor information in systems like Paychex, ADP, or Kronos.
- Ensure adherence to SOX (Sarbanes-Oxley Act) controls by documenting processes and maintaining audit-ready records.
- Prepare and process payments via electronic transfer or check issuance while ensuring timely disbursement.
- Assist with month-end closing activities related to accounts payable and general ledger reconciliation.
- Support compliance with tax regulations by preparing necessary documentation for tax filings related to vendor payments.
- Contribute to continuous process improvements by recommending efficiencies in data entry, invoice processing, or reconciliation procedures.
Skills
- Strong understanding of accounting concepts including debits & credits, double entry bookkeeping, and general ledger accounting.
- Proficiency in financial software such as Workday, Sage, PeopleSoft, Ceridian, or UltiPro; experience with QuickBooks or Quicken is a plus.
- Knowledge of payroll management systems like ADP or Kronos and benefits administration is advantageous.
- Familiarity with SOX compliance standards and internal control procedures within accounts payable functions.
- Ability to perform detailed account reconciliation and analysis using tools like 10-key typing for data entry accuracy.
- Experience with governmental accounting or non-profit accounting is desirable but not required.
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Strong communication skills for collaborating across departments and resolving invoice discrepancies effectively. Join us as an Accounts Payable Specialist and become a vital part of our financial operations team! Your expertise will help ensure our payments are accurate, timely, and compliant—supporting the overall success of our organization while advancing your professional growth in a vibrant workplace environment.
Pay: $50.00 - $75.00 per hour
Expected hours: 30.0 per week
Benefits:
- Employee assistance program
- Work from home
Work Location: Remote
