Human Resources Assistant (0-3 years) Human Resources Assistant (0-3 years)

Net2Source (N2S) • Full-time • Durham, NC, US • 5m ago

Net2Source Inc. is an award-winning total workforce solutions company recognized by Staffing Industry Analysts for our accelerated growth of 300% in the last 3 years with over 5500+ employees globally, with over 30+ locations in the US and global operations in 32 countries. We believe in providing staffing solutions to address the current talent gap - Right Talent - Right Time - Right Place - Right Price and acting as a Career Coach to our consultants.

Company: One of Our Clients
Position: Human Resources Assistant
Location: Durham, NC
Duration: 12+ Months Contract

Job Description:
Organization Overview
This position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment. The position has a primary focus on HR-related administrative tasks, such as scheduling interviews, helping to manage new hire onboarding tasks, and setting up large meetings. This position requires coordination with business unit colleagues, the administrative assistant community, internal/external business partners and/or vendors. This position requires an exceptional team player who is proactive, organized, detail‐oriented with a strong sense of urgency to complete tasks. This administrative assistant will provide administrative support to business partners in the Research Triangle Park manufacturing site. This position will report to the Human Resources Lead.

This position is expected to be on-site 5 days per week with working flexibility as determined by management.

RESPONSIBILITIES
Primary: Interviewing, Calendaring and Meeting Coordination:

Manage interview scheduling through Workday and Outlook, coordinating between managers and administrative partners
Coach and encourage business partners for quick responses
Manage large, complex meetings at various locations and of various sizes. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.

Secondary: Onboarding support

Track employees onboarding dates and ensure that all onboarding tasks have been completed and that new hires are aware of any onboarding requirements
Complete I-9 certifications for any employees within 3 business days of starting with Lilly
Supporting new hire questions about onboarding

Secondary: Travel and Expenses:

Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air, hotel and rental car.
Facilitate and coordinate procuring and/or renewing business partners’ passport and visa for international travel.
Process expense reports, including complex reports (i.e. multi‐currency and reconciliation of corporate accounts used for business purposes in a timely and accurate manner.

Additional Support/Expectations:

Embrace change and be adaptable
Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own (e.g., calendaring, travel, expense reporting, etc.).
Attend RTP HR Team Meetings
Create and edit documents, spreadsheets and presentations.
Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.
Identify innovative techniques to increase productivity across the team.
Serve as a backup for other administrative assistants to meet workload deadlines or during absences from the office.

Basic Qualifications

High School Diploma/GED-

Minimum of three years' experience in a professional work environment or in administrative/office management/coordinator positions

Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position

Additional Skills/Preferences

Previous experience with travel/expense reporting (Concur experience preferred)
Prior experience booking travel (Concur experience preferred)
Complex meeting scheduling (Microsoft Outlook experience preferred)
Experience with Workday recruiting
Excellent Prioritization/organization skills
Strong attention to detail
Strong problem solving skills
Demonstrated experience multi-tasking while working in fast-paced environment
Previous experience providing support for multiple people
Large meeting coordination/event planning preferred
Proficient knowledge of Microsoft programs (Outlook, Skype, Word, PowerPoint, Excel, SharePoint, etc.)
Ability to work independently with a high level of self-management in a dynamic work environment
Strong Interpersonal and organization skills
Ability to prioritize and seek guidance when multiple and competing priorities arise
Excellent written and verbal communication skills

Why work with us - At Net2Source, we believe everyone has an opportunity to lead. We see the importance of your perspective and your ability to create value. We want you to fit in—with an inclusive culture, focus on work-life fit and well-being, and a supportive, connected environment; but we also want you to stand out—with opportunities to have a strategic impact, innovate, and take necessary steps to make your mark. We help clients with new skilling, talent strategy, leadership development, employee experience, transformational change management and beyond.

Equal Employment Opportunity Statement:
Net2Source is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Awards and Accolades:

America's Most Honored Businesses (Top 10%)
Awarded by USPAAC for Fastest Growing Business in the US
12th Fastest Growing Staffing Company in USA by Staffing industry Analysts in the US (2020, 2019, 2020)
Fastest 50 by NJ Biz (2020, 2019, 2020)
INC 5000 Fastest growing for 8 consecutive years in a row (only 1.26% companies make it to this list)
Top 100 by Dallas Business Journal (2020 and 2019)
Proven Supplier of the Year by Workforce Logiq (2020 and 2019)
2019 Spirit of Alliance Award by Agile1
2018 Best of the Best Platinum Award by Agile1
2018 TechServe Alliance Excellence Awards Winner
2017 Best of the Best Gold Award by Agile1(Act1 Group)

Regards
Recruiter name: Amrit Agrawal
Designation: Delivery Manager
Office: (201) 340-8700 x 913 | Cell: (201) 416-6962 | Fax: (201) 221-8131| Email: amrit.a@net2source.com