LevelUP HCS provides Recruiting Consulting Services and Strategic Solutions that positions companies to confidently scale. Our experienced experts mesh appreciation of the human dynamic with recruitment goals, corporate considerations, and compliance requirements. We custom design and institute a scalable, seamless recruitment process that is fully integrated end-to-end for each client.
We are the first to deliver a recruitment solution that marries subject matter expert (SME) recruiters and management consulting to deliver high quality hires at a low cost. We offer flexible solutions, including teams of on- or off-site dedicated recruiters.
We are seeking a highly organized and detail-oriented Recruitment Coordinator to support a fast-paced Talent Acquisition team. This role is responsible for managing a high volume of interview scheduling, ensuring a seamless candidate experience, and providing administrative support throughout the recruiting process.
The ideal candidate thrives in a fast-moving environment, can effectively manage competing priorities, and has experience coordinating interviews across multiple stakeholders and time zones.
Key Responsibilities
- Coordinate and schedule interviews across multiple business lines and hiring teams
- Manage a high-volume interview calendar, often supporting 70+ interviews per week
- Serve as the primary point of contact for candidates throughout the interview process
- Partner closely with Recruiters, Hiring Managers, and interview teams to ensure efficient scheduling and communication
- Manage interview logistics including calendar invitations, conference rooms, virtual meeting links, and candidate communications
- Maintain candidate records and recruiting data within the Applicant Tracking System (ATS)
- Assist with offer coordination and pre-employment onboarding activities
- Generate recruiting reports and provide scheduling metrics as needed
- Support recruiting operations initiatives and process improvement efforts
- Ensure a positive and professional candidate experience throughout the hiring process
Qualifications
- 1+ years of Recruitment Coordinator or Talent Acquisition support experience
- Experience supporting high-volume recruiting environments
- Strong calendar management and scheduling experience
- Experience working within an Applicant Tracking System (Workday, Greenhouse, Taleo, iCIMS, Lever, etc.)
- Exceptional organizational skills and attention to detail
- Ability to prioritize multiple requests in a fast-paced environment
- Strong verbal and written communication skills
- Proficiency with Microsoft Office and Google Workspace products
- Ability to maintain confidentiality and professionalism when interacting with candidates and internal stakeholders
Preferred Qualifications
- Experience supporting corporate recruiting teams
- Experience scheduling interviews across multiple time zones
- Exposure to recruiting operations, reporting, or process improvement initiatives
- Experience supporting high-growth or enterprise organizations
