Job Summary
We are seeking a dynamic and detail-oriented Payroll Specialist and HR Assistant to join our team. This role offers an exciting opportunity to manage payroll processes, support human resources functions, and ensure accurate financial and employee data management. The ideal candidate will thrive in a fast-paced environment, demonstrate strong technical skills, and possess a passion for delivering exceptional service. You will play a vital role in maintaining compliance, streamlining payroll operations, and supporting HR initiatives that foster a positive workplace culture.
Responsibilities
- Process payroll accurately and efficiently using payroll software such as Workday, Paychex, ADP, Kronos, UltiPro, or Ceridian, ensuring timely payments for all employees including interns.
- Maintain and update employee records within HRIS systems, ensuring data integrity and confidentiality.
- Reconcile payroll accounts through general ledger accounting practices, including journal entries, account reconciliation, and double entry bookkeeping.
- Assist with benefits administration tasks such as enrollments, changes, and inquiries to support employee satisfaction.
- Manage accounts payable and receivable related to payroll expenses and vendor payments using accounting software like QuickBooks or similar platforms.
- Support HR functions including onboarding, offboarding, data entry for new hires, and maintaining compliance with employment laws.
- Perform analysis of payroll data to identify discrepancies or errors; prepare reports for management review.
- Contribute to governmental and non-profit accounting requirements by ensuring accurate tax calculations and filings related to payroll taxes.
- Assist with general bookkeeping duties including maintaining the general ledger, processing journal entries, and performing account reconciliations.
- Support other human resources initiatives such as benefits administration and employee record updates to foster a positive work environment.
Qualifications
- Proven experience with payroll management systems such as Workday, Paychex, ADP, Kronos, UltiPro, or Ceridian is highly preferred.
- Strong knowledge of accounting principles including double entry bookkeeping, debits & credits, journal entries, and general ledger reconciliation.
- Familiarity with financial concepts related to payroll processing, governmental reporting requirements, and non-profit accounting is advantageous.
- Experience working with accounting software like QuickBooks or similar financial management tools.
- Excellent data entry skills with high accuracy; proficiency in 10 key typing is desirable.
- Solid understanding of human resources processes including benefits administration and HRIS systems.
- Ability to analyze financial data effectively; strong attention to detail and organizational skills are essential.
- Knowledge of tax regulations related to payroll taxes and compliance requirements for various organizations. Join us in a role that combines technical expertise with meaningful human resource support! We’re dedicated to fostering an inclusive environment where your skills can flourish while contributing to our mission of operational excellence through meticulous payroll management and HR assistance.
Pay: $44.43 - $79.42 per hour
Benefits:
- 401(k)
- Flexible schedule
- Flexible spending account
- Health savings account
- Retirement plan
Work Location: Remote
