Position Title: Talent Acquisition Coordinator
Department: Human Resources
Reports To: Director of Human Resources
FLSA Status: Non-Exempt
Job Type: PRN
Position Summary
The Talent Acquisition Coordinator supports Bath Community Hospital’s hiring and recruitment processes by assisting with job postings, applicant tracking, candidate communication, hiring workflow follow-up, and recruitment documentation. This role partners with Human Resources and hiring managers to support timely hiring processes, positive candidate experiences, and recruitment workflow organization.
Essential Functions
- Post approved positions to internal and external recruitment platforms
- Monitor applicant tracking systems and assist with timely applicant communication and dispositioning
- Follow up with hiring managers regarding applicant review, interview scheduling, interview notes, reference checks, and hiring workflow timelines
- Upload and maintain recruitment-related documentation within HR systems
- Assist with coordination of Position Request Forms and hiring approvals as directed by Human Resources
- Assist with recruitment workflow tracking and hiring process follow-up
- Support recruitment marketing, social media recruitment efforts, and workforce outreach initiatives as needed
- Assist with recruitment system implementation, maintenance, testing, and process organization
- Respond to applicant and manager inquiries related to recruitment processes
- Maintain professionalism and confidentiality regarding applicant and employee information
- Perform other duties as assigned
Position Standards
- Performs duties under general supervision while exercising good judgment, organization, and follow-through
- Demonstrates professionalism, confidentiality, and effective communication skills
- Maintains a service-oriented and candidate-focused approach to recruitment processes
- Supports timely recruitment workflow coordination and hiring process organization
- Demonstrates initiative and ability to work independently with minimal supervision
- Maintains flexibility and ability to manage multiple priorities and recruitment timelines
Qualifications
- Education: Associate’s degree or relevant Human Resources, administrative, marketing, or business experience required
- Experience: Experience in recruitment coordination, Human Resources support, administrative support, customer service, or healthcare operations required
- Healthcare Experience: Healthcare or hospital-based experience preferred but not required
- Technical Skills: Experience with HRIS platforms, applicant tracking systems, Microsoft Office Suite, and online recruitment systems preferred
- Social Media Experience: Experience with social media engagement, recruitment marketing, or employer branding preferred
Competencies
- Strong organizational and follow-up skills
- Excellent verbal and written communication skills
- Attention to detail and ability to manage multiple recruitment workflows
- Ability to maintain confidentiality and professionalism
- Strong interpersonal and relationship-building skills
- Ability to work independently and manage multiple priorities effectively
- Customer service and candidate experience focus
- Problem-solving and time-management skills
- Proficiency in Microsoft Office Suite and online systems
- Ability to collaborate effectively with managers, applicants, and Human Resources staff
Physical Requirements
- Ability to stand, walk, and sit for extended periods throughout the workday
- Ability to occasionally lift and/or move up to 25 pounds
- Manual dexterity required for computer and office equipment use
- Visual acuity required for computer work, document review, and data entry
Working Conditions
- Flexible work schedule based on organizational recruitment and operational needs
- Frequent interaction with applicants, managers, Human Resources, and organizational leadership
- Fast-paced environment with changing priorities and frequent follow-up communication
- Occasional travel between hospital and clinic locations, recruitment events, and community outreach activities may be required
Additional Information
Bath Community Hospital reserves the right to modify job responsibilities as needed to support organizational needs.
Equal Opportunity Statement
Bath Community Hospital is an equal opportunity employer and recruits, hires, and promotes qualified candidates without regard to legally protected characteristics.
