Job Summary
We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payments to vendors, suppliers, and service providers. Your expertise will support our financial integrity by maintaining precise records, reconciling accounts, and adhering to compliance standards such as SOX (Sarbanes-Oxley Act). You will play a vital role in streamlining financial workflows using advanced accounting software and systems like Workday, Paychex, QuickBooks, and others. This position offers an exciting opportunity to contribute to a fast-paced environment where accuracy, efficiency, and proactive problem-solving are valued.
Duties
- Process and verify all incoming invoices using various accounting software including QuickBooks, Sage, or PeopleSoft, ensuring compliance with GAAP (Generally Accepted Accounting Principles)
- Perform account reconciliations for accounts payable and general ledger accounts to ensure accuracy and completeness
- Manage the entire invoice approval cycle, from receipt through payment, maintaining detailed records in systems such as Workday or UltiPro
- Prepare journal entries related to accounts payable transactions and ensure proper coding of debits & credits in the financial system
- Conduct thorough analysis of accounts payable aging reports to identify discrepancies or overdue payments and resolve issues promptly
- Assist with month-end closing procedures by reconciling vendor statements and preparing necessary documentation for audit purposes
- Support compliance initiatives including SOX controls by documenting processes and maintaining audit-ready records
- Collaborate with human resources on benefits administration related to payroll management using ADP or Kronos systems when applicable
- Participate in process improvements to enhance data entry accuracy, reduce processing time, and optimize workflow efficiency
Skills
- Strong understanding of accounting concepts such as double entry bookkeeping, journal entries, account reconciliation, and general ledger accounting
- Proficiency with financial software including Workday, Paychex, QuickBooks, Sage, Ceridian, PeopleSoft or similar platforms
- Knowledge of payroll management systems like ADP or Kronos combined with benefits administration experience
- Familiarity with governmental accounting standards and non-profit accounting practices is a plus
- Ability to interpret complex financial data accurately with excellent analysis skills
- Experience working within a SOX-compliant environment with a focus on internal controls
- Excellent data entry skills with high accuracy (10 key typing proficiency) and attention to detail
- Effective communication skills for collaborating across departments including finance, HR, and external vendors
- Strong organizational skills with the ability to prioritize tasks in a fast-paced setting
Join us as an Accounts Payable Specialist where your expertise will directly impact our operational excellence! We value proactive professionals who thrive on accuracy and efficiency while supporting our mission to deliver exceptional financial services.
Pay: $64,000.51 - $190,000.51 per year
Benefits:
- 401(k)
- Disability insurance
- Health savings account
- Retirement plan
Work Location: Remote
